Superintendents know that most budget initiatives die because of a lack of understanding, not because the request is flatly rejected. That’s why those experienced in the budgeting process are among the most accurate and detailed in their descriptions, summarizing assumptions and providing calculations that underlie each line item. They make sure that decision-makers understand what is needed, why it is needed, and what the results and benefits will be if the costs are approved.
Strategic Goals and Objectives
Most successful courses and clubs operate with clearly stated goals and objectives, which are detailed in their strategic plan. Management is charged with executing the plan and achieving the goals. Their budget is a key element of their plan, forecasting revenues and costs that provide the financial roadmap to the intended destination.
There are three guideposts along the way:
- Confirm that you accurately understand what is expected. If there is any ambiguity, it will show up in the budget.
- Explain what is necessary in order achieve the established goals and objectives. Show that you fully understand the fit-and-finish requirements of each goal and objective.
- Describe a path to completion that includes checkpoints so everyone involved stays updated on progress Describe progress in terms of percentage complete, budget status and timeline. If progress is poor, say so. And describe corrective steps being taken to get back on schedule.
