TRAVELS WITH TERRY

EvokeIQ Superintendent-Designed Accounting Database Program

David McGregor, MG, director of grounds at Westwood Country Club in Vienna, Virginia, designed the superintendent-friendly EvokeIQ software database program in conjunction with IT specialist and database owner Andre Christian, and has been operating it for about 1½ years.

The fully automated financial management system provides daily, real-time operating budget tracking results, instead of waiting for the traditional one to two weeks after each month has passed to receive the monthly statements. This provides proactive data-driven instant decisions for better, faster and more informed financial management, rather than traditional reactive decision making. The SuperView tab merges payroll, accounting and the golf course maintenance operating budget into one dashboard daily. LaborView monitors all the superintendent’s hourly labor, also daily.

No matter how a course’s payroll or accounting system shares data — whether reports are emailed, files are sent through a secure portal, or API is the preferred tool — SuperView can handle it. EvokeIQ has built a flexible, safe system that acts like a universal connector. It doesn’t matter if the data comes in as a file, a report or a feed — they can take it in, read it and use it. Think of it like a smart mailbox that accepts any kind of letter from any sender and gets it to the right place every time. EvokeIQ has already done this about 30 times with different systems, so chances are they’ve already worked with something similar to your course. EvokeIQ will guide the course’s accounting and payroll team on how to set up this data sharing.

Financial information is only sent to EvokeIQ, as they cannot have access to any course’s confidential information, like employee names, social security numbers, addresses or bank accounts. A course’s private information is protected with no access by EvokeIQ. Any course is welcome to join EvokeIQ, and regional and national management companies or other multi-course operations can look at any of their managed courses’ operating budget performance all combined on their dashboards. Many courses are signed up and many others are making inquiries.